03/10/2023 Minutes

OUCKC Minutes

Tuesday 3rd October

Attendees: Zubaida, James, Tim, Amelia, Daisy, Saskia, Matthew, Grace, Nick, Andrew, Tilly

  1. Matters arising from the minutes of the last meeting.
    1. Waive membership fees for Whitewater Leaders
    2. Formalisation of trip driver + leader discount and Fuel reimbursement policy
    3. Review of system for signing off flatwater leaders
    4. Equipment insurance
    5. Purchasing airbags
  2. Committee Member Reports, as below:
    1. James – shed 
  3. Other motions, as below:
    1. Saskia – Use of pool sessions
    2. Review what helmets to buy
    3. purchasing glasses straps
    4. Drivers training and transport
    5. Pool membership costs
    6. 1st week sports development grant
  4. Other points, as below:
  1. Review membership pricing on website
  2. Myclubhouse training

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  1. Matters arising from the minutes of the last meeting.
  2. Waive membership fees for Whitewater Leaders

The committee resolves to waive membership fees for Whitewater Leaders on a case by case basis; in this case approving the waiving of membership fees for current leaders Alex and Nuala.

11 for, 0 against

  1. Formalisation of trip driver + leader discount and Fuel reimbursement policy

The committee approves the policy ( Driver + Leader discounts and reimbursements – For Committee) for trips during Michaelmas term as a trial period.

To fully assess the success of the policy, drivers will be encouraged to submit receipts to the Treasurer where possible and willing.

10 for, 1 against

  1. Review of system for signing off flatwater leaders

The committee resolves to write a document formalising the requirements for signing off flatwater leaders, noting safety, training and club requirements. This will be carried out in conjunction with a contact at British Canoeing.

The proposed group to enact this includes: Amelia, Andrew and Zubaida.

11 for, 0 against

  1. Equipment insurance

The committee resolves to email Sportsfed to join their kit insurance policy. This is free.

This should be reviewed when the situation with Keble and the shed is formalised.

11 for, 0 against

  1. Purchasing airbags

The committee resolves to buy airbags.

11 for, 0 against

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II. Committee Member Reports, as below:

  1. James – shed

The new facility will be updated either in the Easter vac, and a few weeks either side of the vac, or summer vac.

Facilities and storage is likely to be shared with Keble College Boat Club (KCBC).

Keble seem happy with our requirements, including storage and a defibrillator.

Keble are happy with a contribution from the club of approx. £15,000.

Rent TBD, will include utilities.

It was noted that Keble was not wholly aware that we have been paying rent or for utilities.

………………………………………………………

III. Other motions, as below:

  1. Saskia – Use of pool sessions

Pool sessions will prioritise polo with 2 sessions in the term open to all members for skills.

11 for, 0 against

  1. Review what helmets to buy

Given the committee has already set aside funding for helmets, the type of helmets bought is at Amelia’s discretion in her capacity as equipment and safety officer. This will be decided in discussion with the polo and whitewater sections.

11 for, 0 against

  1. purchasing glasses straps

The committee resolves to purchase 12 glasses straps for £20.

11 for, 0 against.

  1. Drivers training and transport

The committee resolves to gauge interest via the chat for members to do driving training. Funding will be discussed once it is clear who, if anyone, is interested.

11 for, 0 against.

  1. Pool membership costs

Everyone who uses the pool for any of the sessions will pay an extra £10 via Sportsfed.

10 for, 0 against.

  1. 1st week sports development grant

The committee resolves to purchase new spraydecks, half for polo and half for whitewater, with the cost not exceeding £1500.

Quantity and type is at Amelia’s discretion in her capacity as safety and equipment officer.

10 for, 0 against.

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  1. Other points, as below:
  2. Review membership pricing on website

Already updated on myclubhouse. To be updated on the website.

  1. Myclubhouse training

To be carried out when possible with relevant committee members.